Office Move Checklist

EIGHT WEEKS BEFORE MOVE

❑ Approve new furniture layout for private offices
❑ Approve new furniture layout for common areas
❑ Confirm delivery dates for new furniture
❑ Issue RFP to potential movers
❑ Select move team/department coordinators
❑ Recommendation to Award to mover

SIX WEEKS BEFORE MOVE

❑ Meet with team and assign responsibilities
❑ Select mover
❑ Identify insurance requirements for move weekend
❑ Obtain insurance certificate
❑ Confirm incoming new extention numbers
❑ Finalize seat assignments
❑ Assign extensions/direct dials
❑ Notify insurance carrier of relocation
❑ Issue insurance certificate to Landlord new
❑ Order new services (cleaning, landscaping)

FOUR WEEKS BEFORE MOVE

❑ Present to employees
❑ Present building information to employees
❑ Notify vendor re: copier
❑ Notify vendor re: coffee service
❑ Notify vendor re: water service
❑ Notify vendor re: postage meter
❑ Notify vendor re: plants
❑ Notify magazines/newspapers
❑ Notify vendors with standing orders & pick-ups
❑ Notify post office of address change
❑ Order change of address cards
❑ Develop list for change of address cards
❑ Order stationery and business cards
❑ Confirm date with movers
❑ Reserve loading dock & elevators
❑ Freeze changes on seat assignments
❑ Assign move codes
❑ Identify locations for printers/fax machines

THREE WEEKS BEFORE MOVE

❑ Provide move instructions to employees
❑ Provide recycling bins for file purge
❑ Provide trash bins
❑ Identify locations for packing materials
❑ Update address on website

ONE WEEK BEFORE MOVE

❑ Deliver boxes and labels
❑ Distribute access cards/IDs
❑ Prepare emergency contact list
❑ Phone training for employees

TWO DAYS BEFORE MOVE

❑ Deliver additional boxes and labels
❑ Label origin and destination for movers
❑ Confirm all vendors and times

MOVING DAY

❑ Place orientation packages at destination
❑ Hang whiteboards/artwork
❑ Remove excess furniture
❑ Remove crates & packing materials